general description (1-3 lines describing role):

Qualifications:

ESSENTIAL JOB DUTIES (not limited to):

• Manages and prepares the weekly and semi-monthly school payrolls.
• Collaborates with Information Technology in analyzing and resolving Finance Plus issues.
• Coordinates procedures and check production with city Information Systems staff.
• Coordinates semi-monthly and weekly payroll using electronic data and spreadsheets.
• Develops timesheet verification spreadsheet that will meet audit and control standards.
• Calculates prorated salaries, retirement/termination data, leave of absence payments, and contractual payments.
• Schedules the review, approval and signature of payroll verification sheets with a School Committee designee and the Assistant Superintendent of Business, Finance and Planning.
• Develops regular schedule of payroll preparation, review and verification.
• Communicates with school personnel regarding payroll schedules and procedures. Advise school offices regarding check distribution requirements, W-2 forms, and other notices as required.
• Manages late timesheet requests by use of weekly payroll to eliminate manual checks.
• Collaborate with Accounting Office to develop work flow schedule to maximize use of staff between Payroll and Accounting.
• Produces quarterly reports on payroll accuracy including manual checks and correction statistics.
• Collaborates with Human Resource staff regarding employee status changes and payroll adjustments required.
• Processes payroll verification forms.
• Processes multiple forms as required by the various City and State boards.
• Provides customer service by responding to multiple payroll related inquiries involving a variety of issues which require detailed research and analysis.
• Creates and submits transfer bills to other City Departments as needed to accurately charge payroll expenses.
• Distributes all Newton Public Schools employee paychecks.
• Supports the Assistant Budget Director by confirming the accuracy of payroll budget transfers.
• Performs other duties as assigned by the Assistant Superintendent of Business, Finance and Planning and the Director of Business Services.
• May attend workshops, meetings or training sessions.
• Completes and submits Massachusetts Teachers’ Retirement System application forms.
• Collaborates with collective bargaining administrators regarding employee changes mandated by various union contracts.
• Represents the Payroll Office as a speaker to new employees at benefit orientation meetings.
• Performs similar or related work as required.

Work Environment & PHYSICAL REQUIREMENTS:

• Work is performed in an office environment. Majority of work is performed in a moderately noisy work environment, with frequent interruptions.
• Operates computer, printer, telephone, copier, facsimile machine and all other standard office equipment. Operates an automobile.
• Makes frequent contact with the public, School Department personnel, various city departments including Comptroller’s Office, Treasury, Retirement, Human Resources and Information Technology. Has contact with Massachusetts Teachers’ Retirement Board, Banks, Annuity Companies, current and past employees and other Cities and Towns. Contacts require a high degree of confidentiality.
• Employee has access to department confidential personnel information related to payroll.
• Errors could result in delay or loss of service, monetary loss and possible legal ramifications.